The 6 Types of Meetings
In order to run meetings effectively, your participants should know the type of meeting they are attending. Without any boundaries, some people express their opinion ad nauseam while others don't participate at all. Some people show up prepared and others just wing it. But when you define the type of meeting, you can properly set expectations so your team can adjust how they participate. Here are 6 main types of meetings:
Updates provide the latest information on one specific project or task. They are confined to a specific section or project and not big picture overviews for an entire work section or team. Those present should be an integral part of the project. Pertinent questions and participation encouraged.
Overviews are big picture or broad scope meetings such as quarterly announcements or team updates. There may still be questions and clarifications among attendees and dialogue is still encouraged.
An informative meeting is geared toward mass information spread. It is not intended for discussion or questions. Think of this method as a "one way street" method of communicating data quickly.
A synthesis meeting adds back discussion and questions. It's usually based on moving forward a specific project or idea. They are the most frequently used meeting style for most teams. Synthesis meetings also allow for decision-making.
A brainstorm meeting is the longest and most free-form meeting design. Excellent for initializing new projects and discussing topics or ideas.
Team buildings are designed to improve the communication and efficacy of your team. These should be immersive activities not directly related to current projects. In order to spark new conversations and perspectives it's ideal to get out of your typical day to day and challenge your team to work together in new ways.
When the meeting type is properly set you can easily justify cutting off conversation or skillfully pulling more input out of your team. Set expectations by categorizing the type of meeting you are striving for and that will inform your structure and setup style.
Post by Trent Sultemeier